Proof of constitution of the business (Incorporation Certificate / MOA / AOA / Partnership Deed / LLP Agreement etc.)
Proof of Premises
KYCs of the Directors / Partners / Proprietor
No. of Employees
Major Activity
Photograph of the Authorized Person / Proprietor
Scanned Signature of Authorized Person / Proprietor
Agreement in case of Voluntary coverage
Digital Signature (Class 2) of the Authorized Person / Proprietor
Employees Provident Funds (EPF) are regulated by the Employees Provident Funds and Miscellaneous Provisions Act (EPF & MP), 1952. It applies to the whole of India. It regulates retirement benefits of the employees providing them the umbrella i.e. financial security and stability during their retirement.
In India, enterprises having more than 20 employees & salary of employees up to Rs. 15,000/- are required to register for the EPF. However, other conditions are also considered for registration purposes. We have discussed this in details as under:
Employees whose monthly salary is up to Rs. 15,000 (which includes basic salary & dearness allowance).
Employees whose monthly salary is above Rs. 15,000 (which includes basic salary & dearness allowance).
Employees from age 18 years to 58 years can contribute to EPF and will receive EPF even after the age of 58 years.
Employees on contractual basis are also required to register under EPF.
Establishments where the number of employees exceeds 20 are required to register under EPF within 30 days. EPF.
Establishments where the number of employees does not exceed 20 may register under EPF if the majority of employees & employer both give their consent.
For enterprises where the number of employees are more than 20 (who mandatorily obtain registration) contributes a minimum 12% of employee’s basic salary. For enterprises where the number of employees are less than 20 (who are voluntarily registered) contributes a minimum 10% of employee’s basic salary.
| Component | Employee Share | Employer Share |
|---|---|---|
| Provident Fund (EPF) | 12% | 3.67% |
| Pension Scheme (EPS) | 0% | 8.33% (Capped at ₹1,250) |
| Insurance (EDLI) | 0% | 0.50% |
| Admin Charges | 0% | 0.50% |
| Total | 12% | 13.00% |
In India, registration under the EPF is beneficial for employees as well as employers. The contribution to EPF helps employees in their future and for employers it creates a good image in the market.
The registration for PF is easier now, an online form filing option is available. Government of India has taken up an initiative to simplify the registration process under labour laws by establishing a single window system for the registration under various Acts applicable on labour through www.shramsuvidha.gov.in
Below are the steps for registration under EPF registration:
Step 1: Create login credentials- Create your login credentials on Shram Suvidha Portal. Link https://shramsuvidha.gov.in/home
Step 2: Click on "Registration For EPFO-ESIC" & select “Apply for New Registration”.
Step 3: Application Form- Fill up the application form available online for the registration.
Step 4: Documentation & DSC - Provide the prescribed documents required to be submitted along with the application form and sign the form using DSC (DIGITAL SIGNATURE CERTIFICATE).
Step 5: Application Submit- Once the application is complete, it will be filed with the concerned authority for verification of the credential filled therein.
Step 6: PF Number allotment- Once the application is completely verified by the department, PF number is allotted to the applicant. The whole process gets completed within 7 working days.
As per the provisions of the Act, if any person or entity for the purpose of causes to be made any false statement or false representation shall be punishable with
As per the provisions of the Act, if any person or entity avoiding any payment to be made by himself/itself knowingly makes or fails to make application for registration even if it is mandatorily required to obtain PF registration & its compliance it shall be punishable
| Heading | Employees' Provident Fund | Employees' State Insurance |
|---|---|---|
| Provident Fund (EPF) | 12% | 3.67% |
| Primary Objective | To build a retirement corpus and provide financial security post-employment. | To provide medical treatment and financial aid during sickness, maternity, or injury. |
| Governing Body | EPFO (Employees' Provident Fund Organisation). | ESIC (Employees' State Insurance Corporation). |
| Governing Body | EPFO (Employees' Provident Fund Organisation). | ESIC (Employees' State Insurance Corporation). |
| Company Eligibility | Mandatory for establishments with 20 or more employees. | Mandatory for factories/businesses with 10 or more employees. |
| Employee Eligibility | Mandatory for employees with a basic salary up to ₹15,000 / month. | Mandatory for employees with a gross monthly salary up to ₹21,000 / month. |
| Total Contribution | 24% of basic salary + DA (12% from Employee + 12% from Employer). | 4% of gross wages (0.75% from Employee + 3.25% from Employer). |
| Withdrawal / Benefits | Accumulated amounts with interest can be withdrawn at retirement, resignation, or partially for emergencies. | Cannot be withdrawn. It acts like an insurance premium; you use it to access medical benefits. |
Easethebiz is a leading platform for providing services related to the PF registration. Registration under EPF is mandatory and voluntary according to the applicable conditions. However, companies having PF registration are considered reputable and outshine others in the market and we helped numerous clients to obtain their PF registration. We believe in accuracy and transparency, our professionals with expertise in their field complete each assigned work with the same level of dedication.
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PF Registration is the process of enrolling an establishment under the Employees' Provident Fund (EPF) scheme, which helps employees save for retirement and secure their financial future.
Any establishment employing 20 or more employees must register under the EPF Act. Businesses with fewer employees can also opt for voluntary registration.
Employees earning up to ₹15,000 per month are generally required to be covered under EPF. Employees with higher salaries may also join with mutual consent.
Employees contribute 12% of their basic salary and dearness allowance, while employers also contribute 12%, which is distributed between EPF and EPS.
Common documents include PAN Card, Certificate of Incorporation, Address Proof, GST Registration (if applicable), Bank Details, DSC of the authorized signatory, and employee information.
You can apply through the Shram Suvidha Portal by creating an account, completing the application form, uploading documents, and submitting the application with a Digital Signature Certificate (DSC).
PF Registration is generally completed within 7 working days, depending on document verification and approval by the concerned authority.
Yes, EPFO allows partial withdrawals for specific purposes such as medical emergencies, higher education, marriage, home purchase, or home construction.
Failure to obtain PF Registration when required can lead to penalties, fines, interest on unpaid dues, and legal action under the EPF & MP Act, 1952.
PF is a retirement savings scheme that provides long-term financial security, while ESI is a medical and social security scheme that offers healthcare and financial assistance during sickness, maternity, or workplace injuries.
